During the initial stages of requesting a change to an existing academic program or organization, chancellors or their designee(s) must complete an institutional Notice of Intent (NOI) once preliminary approval has been granted for the proposed change to move forward. This NOI is separate and distinct from any notifications required by individual CLUs. NOI submission is required between September 1 and November 30 during the fall semester and between January 15 and May 15 during the spring semester to ensure adequate notice to institutional review and approval authorities.

Upon submission, the NOI will be distributed to (1) the Office of the Executive Vice President for Academic Affairs (EVPAA), and (2) chancellors or their designee(s) across Rutgers. Submission of the NOI initiates a 30-day comment period during which chancellors’ offices may submit comments/feedback to the proposing unit. Academic units may continue the necessary steps to request the change during the 30-day comment period; however, the proposing unit must individually respond to comments/feedback received and document such responses in the proposal.